Submission Categories

Proposals can be submitted under the following three submission categories: 1) Practice/Policy; 2) Research; or 3) Workshop.  

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1. Practice/Policy - Proposals are encouraged that highlight successful programs, policies, and partnerships from those in practice. Proposals focused on practice and policy should describe programs, best practices, interventions, case studies, policy or advocacy impacts, or new resources that are related to the environmental and policy aspects of active living or obesity prevention. This includes how innovative ideas and/or evidence-based research were translated into successful adoption or implementation of practice or policy. Efforts that resulted from multi-sector participation, applied previous research, or included evaluation are particularly encouraged. 
   
   Practice/policy focused proposals should include the following headings: Background and Purpose, Description, Learning Objectives (2 – 4 suggested), Conclusions and Implications, References (optional), and Support/Funding Source (if applicable). 
   
   Practice/Policy Proposal Template
    

2. Research - Proposals describing statistical results, intervention efficacy and effectiveness, methodological advances, dissemination and implementation research, and other scientific innovations on all topics related to active living are appropriate. Research-focused proposals should describe research related to the policy and environmental aspects of active living or obesity prevention. We encourage proposals on methodological, correlational, intervention, natural experiment, economic, and policy studies. Innovative conceptual papers and reviews, including those focused on translating active living research into practice and policy, will also be considered. If your proposal does not include complete results, please note the timeline for finalizing data analysis for the reviewers. 
   
   Research proposals should include the following headings: Background and Purpose, Learning Objectives (2 – 4 suggested), Methods, Results, Conclusions and Implications, References (optional), and Support/Funding Source (if applicable). 
   
   Research Proposal Template
    

3. Workshop - Workshops for researchers (e.g., methods, statistics) and practitioners (e.g., use of measures or tools, dissemination, case studies of community change, translation or scalability of findings to inform policy and practice) are strongly encouraged. Workshops will be 1.5 hours in duration and may be scheduled throughout the program. Proposed sessions must be interactive and include specific learning objectives. Your proposal should clearly outline the interactive components of your workshop. Note that a panel of presenters with a discussion session does not meet the criteria for an interactive workshop. 
   
   Workshop proposals should include the following headings: Workshop Description, Learning Objectives 2 – 4 suggested), Interactive Features, References (optional) and Support/Funding Source (if applicable).
   
   Workshop Proposal Template

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Presentation Types

Practice/Policy and Research Presentation Types 

Proposals submitted to the Practice/Policy and Research categories will be considered for the following presentation types:  

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1. Oral Presentation - Authors selected for an oral presentation will present during concurrent sessions. There will be up to three concurrent sessions scheduled in separate rooms with a session chair assigned to each room. Session assignments will be made based on topic, and each presenter will have a total of 15 minutes (12 minutes for presentation and 3 minutes for Q&A). There will be time for a group discussion at the conclusion of the session.  
    

2. Speed Talk - Authors selected for a Speed Talk will deliver a brief presentation during concurrent sessions. There will be up to three concurrent sessions scheduled in separate rooms and a session chair assigned to each room. Session assignments will be made based on the proposal topic and each presenter will have a total of 7 minutes (5 minutes for presentation and 2 minutes for Q&A). There will be time for a group discussion at the conclusion of the session.
    

3. Poster - Presenters will display selected posters during a session devoted exclusively to poster viewing with no competing programming. The poster session will provide an effective mechanism for dissemination and networking.  

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You will be asked to select a preferred presentation type in the online submission system. A selection committee will decide what presentation type each proposal will be invited for based on reviewer scores/recommendations.  ​

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Thematic Panels 

We will consider grouping together presentations that address similar topics in the same session provided all proposals are accepted. If you would like your proposal to be grouped together with another presentation(s), you will be asked to list the proposal number(s), title(s), and/or author(s) in the online submission system. We cannot guarantee that all requests will be accommodated. 

Remote Presentations 

We are planning for the 2025 Active Living Conference to be a fully in-person meeting with the understanding that plans may change pending public health and organization guidelines. For each accepted proposal, at least one author is required to register for the conference and deliver the presentation in person. If you are not able to attend the conference in-person, but wish to present your work, there is an option to submit your proposal and indicate that you can only participate remotely in the submission form. We will explore the possibility of including recorded presentations in the program. There will be no live stream available. ​

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Submission Guidelines

You must submit proposals electronically through the online submission system and are required to adhere to the following guidelines: ​

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• All applicants will use the same link to access the online submission system and will be prompted to select the appropriate submission category (e.g. Practice/Policy, Research, or Workshop). 

• Proposals must use the provided template and follow the format instructions. 

• The maximum proposal length is one single-spaced page. Do not change the font (Calibri, 11 point) or margins (Moderate) of the template. 

• There is no limit on the number of proposals you may submit. 

• At least one author must register for the conference to present an accepted proposal. Expenses associated with the submission, preparation, and presentation of the proposal are the responsibility of the presenters.  

• The proposal deadline is September 23, 2024 at 11:59 pm PT.   

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Review Process

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Proposals will undergo blind review by a committee from diverse disciplines and backgrounds. Selection for presentation is based on the quality of the research or project, clarity of the proposal, relevance, and adherence to the guidelines. Presentation type will be determined by review score and reviewer recommendation.  

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Decisions regarding acceptance will be made by the end of October and the submitting author will be notified via email. Expenses associated with the submission, preparation, and presentation of the proposal are the responsibility of the presenters. If you have questions prior to the submission deadline concerning your presentation proposal, please contact Amanda Walker at amandaw@activenviro.org.  

For revisions or queries regarding proposals already submitted 

If you do not receive acknowledgment for your proposal submission or wish to make any essential revisions to a proposal already submitted, please do not resubmit your proposal, as this may lead to duplication. Please email the convening coordinator, Amanda Walker, at amandaw@activenviro.org with details of any revisions or queries. Please quote your reference number if you have one.  ​​​